Scayn

1. My role and the team

Role:
Business analyst

Team:
1 PM, 2 Backend Developers, 1 Frontend Developer, 1 Business Analyst (me 👋)

Contribution:
As the Business analyst, I played a role in preparing the development team during pre-sprint phases. My responsibilities focused on bridging gaps between business needs, user expectations, and technical requirements to ensure a smooth project kickoff. Specifically, I concentrated on:

🤝 Business needs: Identified gaps and ambiguities in the client-provided designs. I proactively engaged with stakeholders to resolve these issues early, ensuring developers had all the necessary information before starting their work.

🧑‍💻 End user needs: Conducted a thorough analysis of invoicing workflows (proforma, advance, and final invoices) to provide the development team with a comprehensive understanding of user processes.

⚖️ Additional requirements: Collected and documented legal and technical requirements to integrate the invoicing functionalities with Poland's national e-invoice system (KSeF).

2. Approach and deliverables

Functional gap analysis

• I compared client designs against initial business requirements to ensure alignment,
• I created detailed process flows highlighting missing steps (e.g., error handling, edge cases) and raised clarifying questions for stakeholders.

Approach

• I developed a final process flow visualizing end-user workflows based on clarified requirements,
• I supplemented design frames with insights gained from workshops and desk research (e.g., legal compliance).

Legal and technical requirements documentation

• I extracted key requirements from government technical documentation and legal guidelines for KSeF integration,
• I generated sample XML files using AI tools and competition apps to demonstrate export functionality for developers,
• Compiled all integration-related resources into a centralized repository with detailed instructions.

3. Impact

• Streamlined development process by resolving design ambiguities upfront, reducing rework during sprints,
• Enhanced developer efficiency by providing clear documentation, including sample XML files and integration guidelines,
• Improved alignment between client expectations and technical implementation through proactive stakeholder communication,
• Facilitated seamless compliance with legal requirements for KSeF integration, ensuring the product met regulatory standards.